How To Export ACT! Contact Data

To move your ACT! Contact data to Microsoft Outlook, you must export the desired ACT! contacts as a text delimited (.CSV) file, and then import this information to Microsoft Outlook.

Exporting From ACT!
Follow the steps below to export ACT! contacts as a Text Delimited (.CSV) file:
  1. If you do not wish to move all of your ACT! contacts to Outlook, create the lookup of contact records that you would like to move to Outlook. For detailed information on creating lookups in ACT!, refer to the following Knowledge Base Answer:

    Title: Advanced Lookup Features in ACT! 2006
    Answer ID: 15319

    Title: Advanced Lookup Features in ACT!
    Answer ID: 14333

  2. Once your lookup is established or if you wish to move all of your contact records, click theFile menu, and then click Export. The Export Wizard launches.
    Note: If the Welcome to the Export Wizard panel appears, enable the Check to hide in the future option (if desired), and then click Next. The Specify Destinationdialog box appears:

  3. Click into the What type of file do you want to export to? field, and then click Text Delimited from the list.
  4. Click the Browse button at the Filename and location field. An Open dialog box appears.
  5. Browse to your Windows Desktop, and enter a name for this text delimited file in the File name field.
  6. Click the Files of Type drop-down arrow, and then click Comma Separated Values (*.CSV) from the list, and then click Open. The Specify Destination dialog box re-appears with the Filename and location field now populated with the name and destination of your .CSV file.
  7. Click Next. The Specify record type(s) dialog box appears:

  8. Ensure that the Contact Records option is enabled in the What kind of records would you like to export? section, and that the appropriate option is enabled in the Which records do you want to export? section, and then click Next. The Specify export options dialog box appears:

  9. Ensure that Comma is enabled in the Select field separator section, and the Yes, export field names option is enabled, and then click Next. The Contact Map dialog box appears:

  10. Remove or re-order fields as desired, and then click Next. The Completing Export Wizardmessage appears:

    Hint: If you change the field mapping and anticipate performing this export again, you can click the Save Map button to preserve the mapping work. If this is done, the next time you arrive at the Contact Map, you can click the Load Map button to call up the desired field map.

  11. Click Back to change export settings (if desired) or click Finish to complete the process. A progress indicator appears as your ACT! contacts are exported.


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